Works is an online faculty activity reporting system for recording ongoing activities and accomplishments, such as teaching, research, service, awards, and public and international engagement.
The annual review process in the Works system offers many positive outcomes, including reducing faculty and administrative staff time and effort in documenting, emailing, and collecting individual review forms from faculty members each year. Works is also a useful tool for promotion as it can automatically generate a CV in the Medical School format.
Faculty will enter annual activities and respond to questions for their annual review (formerly the “SAFE” form) on a calendar year basis. Works will automatically route the annual review to faculty members, division directors (as applicable) and department heads. The workflow process will launch to all paid, full time faculty by mid-December, 2022.
Faculty will have one place to enter this information on an annual basis. Once the annual review has been completed, the forms will be available to department heads and the Office of Faculty Affairs, eliminating the need to collect/share reports manually.
The timeline for submission will depend on departmental annual review processes and schedules.
Faculty Annual Review Process Training
Training Sessions will be offered in December and January after each review cycle has launched.
View a video to review the process for entering information into the Works system.
Works Training Recordings
Medical School Works Annual Review Trainings from 2022-23
- Works Annual Review Training (session held on Dec. 20, 2022)
- Works Annual Review Training (session held on Dec. 21, 2022)
- Works Annual Review Training (session held on Jan. 10, 2023)
- Works Annual Review Training (session held on Jan. 11, 2023)
- Training Presentation (used in all training sessions)
Works Training Resources and Guides
2022 Faculty Annual Review Guides
Medical School CV Template
Medical School CV Template (Required format for CV conversion; template includes detailed information and examples)
Works CV Resources
Downloading Medical School CV in Works
Click “Rapid Reports”
Select “CV - University of Minnesota Medical School”
For the start date, select the earliest year (1925). For the end date, select the latest year (2025).
Click “Run Report”
Finalizing Your CV
Note that there will likely be some variation between how we convert the CV and how you believe it should be reflected in your CV generated by Works. To provide conversion services to as many faculty members as possible, we ask that you work directly with your department contact to finalize details in the Works system. The Works team offers substantial guides and training to help you become familiar with the system.
Fortunately, updating entries is intuitive and user-friendly. We highly encourage faculty members to finalize their information to become familiar with the system. The Works team offers training sessions and materials. Medical School–specific programming will be communicated on the OFA website and through our weekly update.
Questions and Comments
For questions about CV conversion, the Medical School CV template, or your departmental annual review process: OFA at firstname.lastname@example.org.
For questions about Works access and technical system questions: email@example.com.
Works Community of Practice (CoP)
Medical School department staff members are invited to participate in the Works community of practice, with a focus on faculty annual reviews, and CV entry.
Meetings are held monthly for 30 minutes via Zoom from December - June. The purpose of the CoP is to share information, best practices, training materials, and resources between staff members. Staff members are invited to share internal processes, ask for help with questions, and bring forth existing challenges.
OFA staff members will be available to answer questions and walk through scenarios in the Works system.
Sign up to be added to the calendar event.
Individual or Department Consultations
Do you and your team need an individual consultation to answer specific questions about the Works tool? Reach out to the OFA team at firstname.lastname@example.org, to schedule a Zoom discussion.