Surgery Grants & Contracts

Resources for Researchers Lab photo

Surgery Grants & Contracts (SGC) provides a full range of pre- and post-award services related to sponsored projects, including budget development, proposal preparation, Just in Time submissions, preparing RPPRs and other progress reports, requesting no-cost extensions and carry forward requests, reviewing sub-award invoices and Notice of Awards and liaising with DOS accountants and Sponsored Projects Administration (SPA).


Our mission is to further the Department of Surgery’s research goals by providing exceptional service that meets the needs of our researchers. We strive for excellence, accuracy, and efficiency in the assistance that we provide.

General Contact Information:
Phone: (612) 625-0228

SGC Members:

Pre-Award Team

Hang McLaughlin, MEd
 Grants & Contracts Manager

Sarah Nelson, PhD
 Grants & Contracts Professional 3

Jillian Rung
Grants & Contracts Professional 4

Kelly Swenson
 Grants & Contracts Professional 2
 Schulze Diabetes Institute

Post-Award Team

Hang McLaughlin, MEd
 Grants & Contracts Manager

Megan Findlay, MA
 Grants & Contracts Professional 2

Mellani Lubuag, MA
 Grants & Contracts Professional 3

Kelly Swenson
 Grants & Contracts Professional 2
 Schulze Diabetes Institute


Roles & Responsibilities - What support do you need?

Pre-Award Coordinators

The SGC pre-award coordinators work with the PI to:

  • Help identify funding announcements
  • Create a detailed budgets and justifications

  • Verify correct fringe and F&A rate calculations

  • Obtain necessary subaward documents

  • Collect Biosketches and Letters of Support

  • Work with SurgCTO and other University organizations to obtain pricing for support services

  • Create and route the Proposal Routing Form (PRF)

  • Liaise with SPA to ensure successful submission of proposals

  • Respond to Just-in-Time (JIT) and other sponsor requests prior to the award being issued

Post-Award Coordinators

The SGC post-award coordinators work with the PI to:

  • Review notices of award to ensure sponsor and University requirements are met

  • Assist with progress reports to the sponsor

  • Created detailed budgets and budget justifications for the next project period

  • Work with administrative and accounting staff on other support documents

  • Liaise with SPA to ensure that subawards are set up

  • Collaborate with administrative staff to ensure accurate agreements are in place for contractors and consultants

  • Liaise with SAC accounting, SPA and SFR to ensure accurate invoicing to the sponsor 

  • Monitor subaward invoicing for anomalies




What if I didn't know about the opportunity prior to the Intent to Submit deadline?

Please submit the Request for Services form as soon as possible!

I (or my application PI) can't have the budget ready 48 hours prior to PRF routing...

We will do our best to acquire all the required signatures, but can't guarantee that the review will take place. The signatories are required to review the budget before signing the PRF.

Why should I fill out the Request for Services form?

This form provides the pre- and post-award teams with essential information about your request and helps us get you matched up with the appropriate support services as quickly as possible. 

The information on this form also gets entered into a database that allows the team to track submissions and ease the transition from pre- to post-award services. The information on the form is also used to provide our Department Chair with information about proposals submitted.

Please help us provide you with better support by filling out this form!

I am new to grant writing. Are there tips/training on how to write a grant?

Yes, there are a number of resources available!  The Medical School's Faculty Affairs office offers a Proposal Preparation Program (P3).  If you prefer something less structured, the NIH's website has instructions for applying for a NIH proposal. NIH's Center for Scientific Review has published some tips to write better NIH grants. There are also many online resources with general grant writing tips. There are also many experienced researchers in the Department of Surgery that you can reach out to for assistance!

What is the NIH's new DMSP policy?

We are so glad you asked. Here is a summary of the changes to the DMSP policy. Feel free to reach out to anyone on our team for more information.