Next Steps: Accepted Students

NOTE: You are responsible for completing the tasks/forms in this section by the dates provided. Check back periodically for updates and additions to this page.

If you have any questions or concerns, please contact the Office of Admissions at (218) 726-8511 or dmeded@d.umn.edu

Printable version of this checklist.

Do Right Away Due by / Instructions
Pay your Deposit Complete before deadline indicated in your email acceptance notice.
Return the Accepted Candidate Reply Form Complete before deadline indicated in your email acceptance notice.
Complete the FAFSA (after Oct 1) School Code = 002388

 

Do Before Orientation Due by / Instructions
If your contact information changes, notify AMCAS and update your information on MyU.  
Check eligibility and apply for scholarships Avera Scholaship due date TBA
Karleen Scholarship due date TBA
Shakopee Mdewakanton Sioux Community Endowed Scholarship due date TBA
  Complete Certiphi background study request Starting in January, please check your email for an "elink" with instructions
Initiate your University of Minnesota email account After you receive your Student ID number in May
Get your U Card To be completed during Orientation Week at the Medical School
Complete all prerequisite courses and your baccalaureate degree July 1
Decide whether to purchase a new computer. (You are required to have a laptop computer.) Purchase no earlier than July 1 if you want to want to be eligible for a computer loan.
Submit the National Background Study check

Starting in mid-July, please check your email for an "elink" with instructions

Submit final official transcripts August 1
Submit the Immunization Record form August 1
Complete HIPAA training

August 1

Complete Bloodborne Pathogen Training September 1
State of Minnesota Background Study with Fingerprinting To be completed in September at the Medical School - schedule TBA
Sign up for Family Medicine & Biobehavioral Health Elective Courses
Sign up date TBA; selection via lottery, space is limited
Submit the Photographic Likeness Release form To be completed during Orientation Week at the Medical School
Matriculating Student Questionnaire (Survey participation is voluntary.)  
Decide which books to purchase August 2020
Decide whether to purchase a parking permit As soon as possible after permit registration opens in May
Purchase required medical instruments August 2020
If eligible to waive the AHC Student Benefit Plan, submit proof of coverage and waiver form By the first week of classes (Open enrollment ends mid-September)

Accepted Candidate Reply Form

Please return your accepted candidate reply form within two weeks of our acceptance offer by email or U.S. mail.  You must review the Essential Capacities for Matriculation, Promotion, and Graduation, the Academic Health Center Student Immunization Requirements and Process, and the AHC Student Immunization Form prior to signing the reply form.  Be aware that you must be in compliance with immunizations by August 1.

Background Studies

Certiphi Background Study

We participate in the AAMC-facilitated Criminal Background Check Service.  Certiphi Screening, Inc. procures a background report on accepted applicants on January 1, or at the point of acceptance after January 1.  You must provide consent via email.  Please complete the consent process as soon as possible after receiving the email from Certiphi Screening, Inc.  

More information about the background check process can be found at the AAMC Criminal Background Check Service webpage

National Background Study

National background studies are now required in several of our Minnesota hospital systems.  We will be using the same company that the University HR Department uses when they hire a new employee (GIS - General Information Services, Inc.), so the form you’ll get refers to your “employment” at the University.  Don’t be alarmed – we know you are a student!

In mid-July, we will be initiating the background study for each student.  You will receive an e-mail with an “elink” (from Big10@geninfo.com) with instructions on how to complete the background check.  You will have five days after the link is sent to you to complete the form and submit it.  Results of the study will be sent to you and to the medical school.  You will need to keep a copy of the results for your records.  

State of Minnesota Background Study with Fingerprinting

Minnesota law requires that any person who provides services involving direct contact with patients and residents at hospitals, nursing homes and other health care facilities licensed by the Minnesota Department of Health, have a background study conducted by the State.  The medical school has been authorized to initiate the background studies for our students as an alternative to each licensed facility requesting the studies.  The UMMS-Duluth covers the cost and will be initiating the study and fingerprinting on campus in September.  This will only need to be done once while you are in medical school.  Results of the background study will be sent to you by the state at the address you have indicated and to the medical school.  You will need to keep a copy of the results for your records.  

Bloodborne Pathogen Training

This requirement can be completed once you receive your student ID number from the Office of Admissions.

All medical students are required to complete both the Bloodborne Pathogens Annual OSHA Requirement online module to be seen as compliant.

This online module is required for anyone who may come into contact with human blood, BSL2 and BSL3 pathogens, and other potentially infectious materials.  Students who are not compliant will receive a hold on their record preventing future enrollment. Review your compliance status via MEdIS - Compliance tab.  You will not have access to MEdIS until your first day of medical school.

Students will receive an email from the University’s Office of Occupational Health and Safety (OHS) with instructions on bloodborne pathogen training in the Summer, before classes begin.  Students who already have a UMN x500 (internet login) can complete the training early.

Complete this training module via Training Hub. Click on Course Catalog and enter the course number in the Keyword field.

  • UHS 110 Bloodborne Pathogens Annual OSHA Requirement

Deadline - September 1

Books

As you are preparing to enter fall semester be sure to speak to your student mentor for advice regarding textbooks. Some books will be used for both years. First Aid for USMLE Step 1 is an excellent board review book that we recommend you use for both years as part of your collection for review (as well as for Step 1).

Computer Requirements and Loan Option

You are required to have a laptop computer. Because you will be taking all exams on your own computer, we have put together a document with required computer specifications (pdf).

A computer loan may be obtained for those of you who do not already own a computer. The maximum amount available is TBA. (In 2019, the maximum amount was $1,400.) Purchase of the computer must be no earlier than July 1, 2020, for the 2020-2021 academic year, and no later than the beginning date of the student’s last term of attendance (spring semester - second year in Duluth). Bring in your dated receipt to Dina Flaherty.

Contact Information Updates

Keep your phone number, email and mailing address current with AMCAS and on the My Info tab of MyU.

Dental Insurance

For students enrolled in the Student Health Benefit Plan, preventive and periodontal dental benefits are included for the primary member. Please visit the Dental Benefits section of the Student Health Benefits Plan for more information.

Elective Courses Sign up and Registration

Department of Family Medicine and Biobehavioral Health

The Department of Family Medicine and Community Health Duluth has three elective courses open to 1st-year students:

  • OB Longitudinal Course (enrollment 10 to 15 students - 1st year only)
  • Medical Education through Diversity and Service (MEDS) (enrollment 30 students - 1st year only)
  • Seminars in American Indian Health (no enrollment cap)

The elective course descriptions and registration information will be provided at a later date.

NOTE: Registration for these courses is limited and spots will be chosen via lottery in August 2020. Students will be notified at that time and registered for the courses by staff.

Other Experiences and Electives:

HOPE Clinic - Participation in HOPE Clinic is through a Campus Life Program. Participation may be limited to allow for richer experiences by those involved. 

Summer Internship in Medicine (SIM) - The SIM Program occurs during the vacation period between years one and two (typically July and August). This program is open to all U of M Medical Students.  Registration for this elective occurs in spring of the first year.

Email Account Initiation

If you are new to the University of Minnesota you will need to initiate your U of M email account. You can initiate your email account once you receive your student ID number from the Office of Admissions in late April.

Financial Aid and Scholarships

Complete the FAFSA

Complete the FAFSA at http://www.fafsa.ed.gov.
The FAFSA School Code is 002388.

Financial Aid Information

http://d.umn.edu/onestop/student-finances/financial-aid/

Make sure you are checking your email because you will receive an electronic award letter in July. Your money should pay the last week of August. Your financial aid will pay your tuition and fees. The remainder of your living expense money for the fall semester will be Direct Deposited. Sign up for Direct Deposit and also update your current mailing address at http://onestop.d.umn.edu/ For the latter, click on Personal Information. It is recommended that you begin school with one month's worth of living expenses.

Tuition and fees for the academic year 2019-2020 are approximately $41,565 for 3 semesters ($13,855 for tuition + fees per semester). Tuition and fees will be updated to 2020-2021 academic year once available. 

If you have any questions regarding your financial aid please contact: Dina Flaherty, Room 173, University of Minnesota Medical School Duluth, 1035 University Drive, Duluth, MN 55812 or call 218-726-6548.

Laptop Computer Requirement

A computer loan may be obtained for those of you who do not already own a computer. The maximum amount available is TBA. (In 2019, the amount was $1,400.) Purchase of the computer must be no earlier than July 1, 2020, for the 2020-2021 academic year, and no later than the beginning date of the student’s last term of attendance (spring semester - second year in Duluth). Bring in your dated receipt to Dina Flaherty.

Scholarships

The University of Minnesota Medical School Duluth Campus Scholarship Committee meets annually in February and typically awards over $250,000 in scholarships. Scholarship applications will be made available in December of the academic year.

Scholarships Awarded to New Matriculants

The University of Minnesota Medical School, Duluth Campus, awards some scholarships to new matriculants during the admissions process. Most of these scholarships are awarded on the basis of admissions materials with no separate scholarship application required. However, these two scholarships have specific eligibility criteria and require an application. 

  • Conrad I. Karleen and Ruth V. Karleen Scholarship: Available to Minnesota residents who intend to practice primary care in a rural area. Application due date TBA.
  • Avera Marshall Regional Medical Center Scholarship: Available to residents of select counties around Marshall, MN. Applicaiton due date TBA.

American Indian students are encouraged to consider application for the Shakopee Mdewakanton Sioux Community Endowed Scholarship:

Health Insurance

All students enrolled in Academic Health Center (AHC) schools must carry health insurance coverage to cover emergency medical situations.  All Academic Health Center students will be automatically enrolled in the University-sponsored Student Health Benefit Plan (SHBP).  Coverage begins on the first day of classes (August 24, 2020).  This plan provides easy, affordable coverage for the unique needs of AHC students.  For the 2019-2020 school year, the cost of the plan is $1,170.00 per semester (Fall & Spring/Summer).  Costs will be updated to the 2020-2021 academic year once available. Plans are also available that cover spouse and/or family at an additional cost.  Coverage is year-round when you purchase coverage for both semesters.  The charges will be added to your fee statement.  If you need the University health or dental insurance please see Dina Flaherty to receive a loan.  If you have questions about the plan, please feel free to email the Office of Student Health Benefits or contact them by phone at 800-232-9017.

You are eligible to waive enrollment on this plan if you have health plan coverage for the entirety of each semester (a U.S.-based employer sponsored health plan or Minnesota Care).  Learn more about how to request a waiver of the Student Health Benefit Plan.  You must complete the waiver process per established guidelines in September 2020, but you are encouraged to waive coverage as soon as possible.  Approved waivers are valid for one year.  

HIPAA Training

The Health Insurance Portability and Accountability Act (HIPAA) and Security Awareness Training are required. Courses you are required to complete are listed below. You must complete by August 1, 2020. All students can enter this training through the University's Training Hub system. Once in the system, you can use the search function to find the two courses below. If you need an alternative format for training materials, please contact the Privacy & Security Office at (612) 624-7447. For technical help with training, please call (218) 726-8847 or (612) 301-HELP.

HIP016 - HIPAA Training
ISA17 - University Information Security Awareness Training

Immunization Requirements

Instructions: By August 1, 2020, you must complete several required immunizations. In accordance with Academic Health Center policy, all medical students are required to have current immunizations and/or tests (blood titres, x-rays, etc.) as a condition of enrollment. Your healthcare provider must verify that you have completed a two-step Tuberculin Skin Test (TST), and the following immunizations or history of the disease: Measles/Mumps/Rubella, Hepatitis B, Varicella, and Tetanus/Diptheria/Pertussis (Tdap). NOTE: The Hepatitis B series takes 4 to 6 months to complete, so it is absolutely critical to begin the HepB series right away, if not already completed. You are also strongly encouraged to have a completed Polio series (3 doses), an annual Influenza vaccine, and the H1N1 vaccine.

Boynton Health Service has additional information about the AHC immunization requirementsimmunization policy and procedures, and the immunization form.

Students who do not comply with this requirement will not be allowed to see patients and will likely encounter registration and financial aid issues. If you are unable to complete the immunization requirements or if you have any questions or concerns, please contact Shawn Evenson at sevenson@d.umn.edu or by phone at (218) 726-8873.

To access your Tuberculosis and Immunization records, go to OHS Portal.

Long Term Disability Insurance

The Office of Student Health Benefit website outlines the details of the Academic Health Center Long Term Disability Plan.

The Academic Health Center, the Office of Student Health Benefits, and Foster Kilma are partnering to provide Long Term Disability (LTD) insurance coverage for eligible Academic Health Center students on the Twin Cities, Duluth, and Rochester campuses.

This coverage is not optional for students in qualifying programs.  Academic Health Center students, enrolled in a qualifying AHC program, will be automatically covered under a group Long Term Disability plan while a student. For the 2019-2020 academic year, charges of $43.50—an average cost of $7.25 per month—for this coverage are added to student accounts once at the beginning of each fall and spring semester. Costs will be updated to the 2020-2021 academic year once availabile. Payment of this fee for two consecutive semesters provides year-round coverage until graduation from the program.

Matriculating Student Questionnaire

The Matriculating Student Questionnaire is administered each year by the AAMC to all first-year medical students. The six sections of the questionnaire inquire about demographics, attitudes about medicine, the medical school application process, career interests, marital status and parental information, and educational debts and financing. This information is used to plan the direction of medical education, assess the nation's future physician supply, and design policies to confront rising educational costs.

Your individual responses to the questionnaire will remain confidential, and reports derived from the questionnaires will not identify you personally unless you provide your consent for the purposes described at the end of the survey.
You should have received an e-mail invitation from the Association of American Medical Colleges with a unique survey URL link inviting you to participate in the MSQ survey.

Please note that survey participation is voluntary. Thank you.

Parking

Please see UMD parking website for complete information.

The UMD parking permit online application is available beginning May 1, 2020, at https://sl.d.umn.edu/parking/For 2019-2020 the cost is $275.00 to park in the nearby maroon lot and $150.00 to park in the distant white lots. Costs will be updated to the 2020-2021 academic year once available. Reserved permits are available to pick up in Parking Services (202 Kirby Plaza) Monday-Friday 8-4:30 pm beginning August 1. 

The pay lot is $5.00/entry with credit card or $4.00/entry with Phone App (cash is not accepted).  Carpool Discount: Card is stamped once for each individual in the vehicle in addition to the driver. A full card of 10 stamps is redeemable for one free entry.

Metered parking is available across campus.  Parking at meters is $1.25/hour and credit cards are accepted.

Photographic Likeness Release form

You will receive the release form during Orientation Week.

Submit the completed form to:

Shawn Evenson
Office of Student Affairs
University of Minnesota Medical School Duluth
173 Medicine

Purchase Required Medical Instruments

The Department of Family Medicine and Biobehavioral Health will coordinate many clinical experiences for you throughout your first two years at the University of Minnesota Medical School, Duluth Campus. The clinical experiences begin with the development of your history taking and physical exam skills during the Introduction to Rural Family Medicine and Native American Health course. In addition, you will have numerous opportunities to practice your skills and to use your equipment in the Family Medicine Preceptorship, Rural Medical Scholars Program, physical diagnostic sessions, and Community Clinical Medicine course.

Because there are many options, the department faculty have created a list of equipment. Please check your email in July 2020 for a letter sent detailing the required equipment and textbooks for your clinical courses. It is expected that you will purchase these items before the end of the first week of medical school.

 

Student ID (U Card)

The U Card is your student ID and identifies you as a University student. All students must have a card. You can get your UCard during Orientation Week.

For more U Card information visit the U Card site.

Transcripts

Students must submit final official transcripts to the University of Minnesota Medical School Duluth from all postsecondary schools by August 1 electonically or by U.S. Mail.

Electronically: 
dmeded@d.umn.edu, Erin Wiig

U.S. Mail:
Erin Wiig
University of Minnesota Medical School, Duluth Campus
Office of Admissions
180 Med
1035 University Drive
Duluth, MN 55812

CONTACT ADMISSIONS

Twin Cities Admissions
Phone: 612-625-7977 
Fax: 612-625-8228
Email: meded@umn.edu

420 Delaware St. SE
Mayo Memorial Building, Rm. B639
Minneapolis, MN 55455

Duluth Admissions
Phone: 218-726-8511 
Fax: 218-726-7057
Email: dmeded@d.umn.edu

1035 University Drive, 180 Med
Duluth, MN 55812