Pre-Award and Proposal Development Services | About Us

University of Minnesota Medical School

The Pre-Award and Proposal Development Services team currently supports the following Medical School departments: Dean’s Office Units - Medical Education, ODEI, Fac Affairs, etc; Physical Therapy/Rehab Science; Dermatology; Ophthalmology; Emergency Medicine; Rehab Medicine; Neurology; Neurosurgery; Psychiatry; Duluth campus. 

The team also supports large-scale complex grants Medical School-wide. 

The pre-award and proposal development services unit has and will continue to roll out in a phased approach that includes three phases: 

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Phase 1: Inception (Completed)

Building the team:

  • Hired the Director of Pre-Award and Proposal Development Services: Jamie Dillon, MBA; VA/UMN Research Manager: Erin Brudvik, MPP; Program Manager: Jessica Chiovitte, MHSc; and Grants and Contracts Officer, Jordan Webb and Grants Coordinator, Kristin Hogsett, MPH
  • Hire a cohort of Grants and Contracts Coordinators. 

Short-term solutions to meet immediate needs: 

  • Provide grant support, including budget development, to reduce/minimize faculty administrative burden, exclusive of grant writing, and support areas in need of administrative support and resources for grant submissions  
  • Observe T32 submissions and renewals to gather data on the current processes involved to centralize table data collection and oversight (In progress and ongoing). 

Additional school-wide resources: 

  • Develop standardized templates (budget, timeline) that pre-award team members across the school can download and utilize 
    Establish a research administration training program to complement existing University training and support faculty.
  • Create a mentor/mentee training program 
  • Centralize training grant data management support for efficient table development
  • Develop and manage boilerplate templates for repeatedly used documents, such as facilities, resources and equipment

Phase 2: Planning Phase (Completed)

  • Develop and apply the team-based structure for pre-award support
  • Continue to build awareness and provide support

Phase 3: Full Implementation (In progress)

  • Full implementation of the team including seamless pre-award support across the Medical School, training of research administration staff and junior faculty, continuous update of templates, centralized tools and resources, and analysis of feedback for optimal continued successful submissions.


Pre-Award and Proposal Development Services Staff

Jamie Dillon, Director

Jamie Dillon, MBA

Director of Pre-Award and Proposal Development Services

Pre-Award and Proposal Development Services Staff
Katie Bevins Photo

Katie Bevins 

Grant Coordinator 

Erin Brudvik photo

Erin Brudvik, MPP

VA/UMN Research Manager

Jessica Chiovitte, MHSc, Program Manager

Jessica Chiovitte, MHSc

Program Manager

Kristin Hogsett photo

Kristin Hogsett, MPH

Grant Coordinator

Ann Sather photo

Ann M. Sather 

Grant Coordinator

Angie Slattery Headshot photo

Angie Slattery

Grants and Contracts Manager, Duluth

Yorie Smart photo

Yorie Smart 

Grants and Contracts Officer

Alex Stark photo

Alex Stark 

Grants and Contracts Coordinator 

Jordan Webb photo

Jordan Webb

Grants and Contracts Officer