Pre-Award and Proposal Development Services | About Us

University of Minnesota Medical School

The Pre-Award and Proposal Development Services team currently supports 16 of the 27 Medical School departments. The team provides grant submission support, training grant submission resources, and supports large-scale complex grants Medical School-wide. 

The team is a central resource hub for medical school G&C staff, providing tools, templates, and resources. We host monthly Medical School wide G&C staff meetings and regularly present at orientations and departmental meetings.  

Our mission is to advance research through strategic support of grant submissions, streamlined processes, and to offer superior service. 

The Pre-Award and Proposal Development Services unit was rolled out in a phased approach: 

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Phase 1: Inception (Completed)

Building the team:

  • Hired the Director of Pre-Award and Proposal Development Services: Jamie Dillon, MBA; VA/UMN Research Manager: Erin Brudvik, MPP; Program Manager: Jessica Chiovitte, MHSc; and Grants and Contracts Officer, Jordan Webb and Grants Coordinator, Kristin Hogsett, MPH
  • Hire a cohort of Grants and Contracts Coordinators. 

Short-term solutions to meet immediate needs: 

  • Provide grant support, including budget development, to reduce/minimize faculty administrative burden, exclusive of grant writing, and support areas in need of administrative support and resources for grant submissions  
  • Observe T32 submissions and renewals to gather data on the current processes involved to centralize table data collection and oversight (In progress and ongoing). 

Additional school-wide resources: 

  • Develop standardized templates (budget, timeline) that pre-award team members across the school can download and utilize 
    Establish a research administration training program to complement existing University training and support faculty.
  • Create a mentor/mentee training program 
  • Centralize training grant data management support for efficient table development
  • Develop and manage boilerplate templates for repeatedly used documents, such as facilities, resources and equipment
     

Phase 2: Planning Phase (Completed)

  • Develop and apply the team-based structure for pre-award support
  • Continue to build awareness and provide support

Phase 3: Full Implementation (In progress)

  • Full implementation of the team including seamless pre-award support across the Medical School, training of research administration staff and junior faculty, continuous update of templates, centralized tools and resources, and analysis of feedback for optimal continued successful submissions.

 

Pre-Award and Proposal Development Services Staff


Leadership
Jamie Dillon headshot

Jamie Dillon, MBA

Director of Pre-Award and Proposal Development Services
[email protected]

Pre-Award and Proposal Development Services Staff
Katie Bevins headshot

Katie Bevins 

Grant Coordinator 
[email protected] 

Erin Brudvik headshot

Erin Brudvik, MPP

VA/UMN Research Manager
[email protected]

Jessica Chiovitte headshot

Jessica Chiovitte, MHSc

Program Manager
[email protected]

Megan Clemmons photo

Megan Clemmons

Grant Coordinator
[email protected]

Kristin Hogsett headshot

Kristin Hogsett, MPH

Grant Coordinator
[email protected]

Shana Lemmenes-Filipek

Shana Lemmenes-Filipek

Grant Coordinator
[email protected]
 

Ann Sather headshot

Ann M. Sather 

Grant Coordinator
[email protected]

Angie Slattery headshot

Angie Slattery

Grants and Contracts Manager, Duluth
[email protected]

Yorie Smart headshot

Yorie Smart 

Grants and Contracts Officer
[email protected]

Alex Stark headshot

Alex Stark 

Grants and Contracts Coordinator 
[email protected] 

Jordan Webb headshot

Jordan Webb

Grants and Contracts Officer
[email protected]