Clinical Scheduling

Initial Schedule Planning

Work with your advisor to plan a curriculum program for your Clinical Immersion and Specialty Specific Transitions phases that meets your educational needs, interests and long-term goals.

Clinical Scheduling Guide (includes information about Clinical Immersion and Specialty Specific Transitions phases scheduling)
Academic Calendars
Scheduling System (MEdIS 2.0)

Making Schedule Changes

For requesting Clinical Immersion and Specialty Specific Transitions phases clerkship schedule changes that students cannot make themselves in MEdIS, they can submit a request to the Schedule Change Request Form. There is a section in the form to attach documents if approvals are needed. Students should expect to receive a response within 3-5 business days.

Before submitting a request, please review the information below for common schedule change questions and concerns and consult your academic advisor.

If students still have questions after reading the through the information on this page, they should feel free to submit the schedule change request form with the information filled out to the best of their knowledge, and provide more details in the comments sections.

Schedule Change Request Form

Approvals After the Add/Drop Deadline

If making a schedule change after the add/drop deadline, you will need approval to make the change.

Late Add approval: Course Coordinator. Contact details can be found in the course page in the course directory.
Late Drop approval: Janell Lopez ([email protected])

You can find more information about late adds and late drops on the Clinical Scheduling Guide.

Financial Aid and University Health Insurance

If students have questions about how changing their schedules might impact their financial aid, email Kristin Basballe at [email protected]. Per semester, 3 credits are needed for financial aid eligibility and 6 credits are needed to be eligible for University health insurance. More information can be found on the Financial Aid website.

Electives

The MEdIS scheduling system allows students to add/drop/move most electives on their own up until the add/drop deadlines for those periods. Before submitting a schedule change request form, students should check in MEdIS to see if they can make the requested change on their own.

Course Capacity

Check course capacity in the Course Directory to verify that there is availability in the course, specific to your site and period preference. This is updated in real-time from the scheduling system. Double check the selected academic year in the upper, right corner. You may need to refresh the linked capacity report by using the refresh button in the bottom left corner of the report for the most up to date information.

Arranged Electives

Arranged electives always require coordinator approval to be added to the student’s schedule. Follow the instructions listed on the course directory page to request to schedule an arranged elective. Some electives manage requests through a google form while others manage requests via email. Attach a pdf of email approval when submitting the form.

To add an arranged course to your schedule:

Complete the appropriate approval request process (as found on the course directory page for the course)
Submit a schedule change request form and attach a pdf of the email approval from the coordinator to the form.

Students will be informed via email of the opening date for requesting arranged approval for arranged courses for an upcoming year. Students may not submit requests to schedule arranged courses for an upcoming year prior to the arranged course opening date. You can also refer to your class’s scheduling timeline to see the opening date for arrange course requests.

Since students need permission to add arranged courses, students are also not able to drop these courses on their own. While permission may not be needed to drop, send a request to drop via the schedule change request form.