Clinical Scheduling

Initial Schedule Planning

Work with your advisor to plan a curriculum program for Years 3 and 4 that meets your educational needs, interests and long-term goals.

Scheduling System (MEdIS 2.0)

Making Schedule Changes

For requesting 3rd and 4th year clerkship schedule changes that students cannot make themselves in MEdIS, they can submit a request to the Scheduling Change Request Form. There is a section in the form to attach documents if approvals are needed. Students should expect to receive a response within 3-5 business days.

Before submitting a request, please review the information below for common schedule change questions and concerns and consult your academic advisor.

If students still have questions after reading the Clinical Scheduling Manual and the information here, they should feel free to submit a form submission with the information filled out to the best of their knowledge, and provide more details in the comments sections.

Schedule Change Request Form

Approvals After the Add/Drop Deadline

If making a schedule change after the add/drop deadline, you will need approval to make the change.

Financial Aid and University Health Insurance

If students have questions about how changing their schedules might impact their financial aid, email Kristin Basballe at  Per semester, 3 credits are needed for financial aid eligibility and 6 credits are needed to be eligible for University health insurance.  More information can be found on the Financial Aid website.


The MEdIS scheduling system allows students to add/drop/move most electives on their own up until the schedule deadlines for those periods.  Before submitting a schedule change request form, students should check in MEdIS to see if they can make the requested change on their own.  

Course Capacity

Check course capacity in the Course Directory to verify that there is availability in the course, specific to your site and period preference.  This is updated in real-time from the scheduling system.  Double check the selected academic year in the upper, right corner.

Arranged Electives

Arranged electives always require coordinator approval to be added to the student’s schedule. Follow the instructions listed on the course directory page to request to schedule an arranged electives. Some electives manage requests through a google form while other manage requests via email.  Attach a pdf of email approval when submitting the form.

For research courses or clinical arranged courses that students would like to schedule after initial scheduling, they must take the following steps to get these added to their schedule:

  1. Email the course personnel to ask permission to add.

  2. If the coordinator approves, attach that email when submitting the form.

Students may not add arranged courses before initial scheduling unless specified in the initial scheduling process. Please see the most recent Clinical Scheduling Manual for specifics about initial scheduling of arranged courses.

Since students need permission to add this, students are also not able to drop these courses on their own.  While permission may not be needed to drop, send request to drop via the schedule change form.

Schedule Change Request Form


If you have any questions about clinical scheduling or the information on this page, please reach out to